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Need A Conference Coordinator

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Since 1990, we’ve been collaborating with federal government agencies to improve education, health, child welfare, and family services across the United States. We’re ESI, simply the best professional services firm today. To us, being the “best” means building enduring client relationships by delivering superior value and exceeding our clients’ expectations—every time. We take pride in our talented team of dedicated professionals who work hard to bring you top-quality communication and information services, conference management services, training and technical assistance services, and grants management services.


Due to tremendous growth, we are in search of talented professionals to fill several vacancies in both our Bethesda & Washington, DC offices. To learn more about the following position and additional career opportunities with ESI, please visit our web site at www.esi-dc.org.


Conference Coordinator (Bethesda Office)

The Conference Coordinator will provide conference support for logistics contracts that reside within the ESI Health Group. Active contracts are currently under various agencies within the US Department of Health and Human Services. The Conference Coordinator is responsible for the coordination of all aspects of meeting product for events that range in size from 10 to 500 attendees. Duties for this position include but are not limited to:


Primary Responsibilities

• Develop conference materials, including but not limited to: registration brochures, conference notebooks, specialty publications, videos, and others ensuring that materials are completed on time and error free

• Conduct site surveys, coordinate procurement of hotel contracts, serve as hotel liaison and manage all aspects of hotel arrangements, including rooming lists, meeting room setup, food and beverage arrangements, audio-visual equipment and post-conference billing

• Manage the conference registration process-often for more than meeting simultaneously

• Coordinate participant and/or staff travel, including air/hotel arrangements and post-conference travel expense reimbursement, ensuring compliance with all applicable regulations and contract requirements

• Arrange conference calls using internal & external telephone systems; Respond to conference inquiries by phone, email and/or fax



• Bachelor’s degree in business, communications, or a related field required

• Minimum of 3 years experience in meeting planning and implementation

• Availability for up to 15% time business related travel

• Demonstrated advanced skills in Microsoft Office 2000 & proficiency in Corel WordPerfect

• Excellent oral and written communication, organizational, and problem-solving skills

• Knowledge of Peopleware Pro or other conference databases highly desired


Compensation & Benefits

In addition to a competitive salary and comprehensive benefits package, ESI also offers: an employee stock ownership plan; pre-taxed MetroCheck program; domestic-partner health benefits, business casual dress environment, and many company-sponsored events


Contact Information

Please submit a résumé and cover letter (with salary expectations) to careers@esi-dc.com.

Resumes without salary expectations will not be accepted.

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